Executive Assistant / Administrative Assistant / Office Manager / Program Coordi

Mary L. Davis

40 Canterbury Court, Columbia, SC 29210

(678) 360-3477 (cell)

singlesinger2004@yahoo.com

 

SUMMARY

Over 13 years of providing outstanding personal and comprehensive administrative support to Senior Level Executives in Corporate, Engineering, Design, and Manufacturing environments. I function as a liaison with other Executives and internal and external clients, easily multi-task and utilize problem solving skills to improve work flows, and I’m also proficient in Microsoft Office Applications, with a vast knowledge of JDEdwards. I possess exceptional business etiquette, the ability to communicate with all levels of management and employees. I have a positive attitude, the desire and proven ability to work as part of a team, or with minimal guidance and/or supervision. My work ethic is strong, and I’m committed to being readily available.

 

PROFESSIONAL EXPERIENCE:

 

JESSIE’S ATTIC, Columbia SC

Owner

May 2015 – Current

Purchase used furniture from various vendors, and then travel to metro cities to resale over the weekend. Responsibilities include:

  • Observe and assess the state of a piece of furniture to decide on the best price for it
  • Take photographs of furniture and their components, and list detail description for selling online, or at flea markets and events
  • Apply preventative measures based on weather conditions, in order to protect furniture
  • Liaise with customers to discuss their need for purchasing certain types of furniture or appliances, upon my return to the area
  • Process cash, credit and debit card purchases
  • Provide enjoyable customer service

 

 CONSOLIDATED CONTAINER COMPANY, Atlanta GA (Corporate Headquarters)

Executive Assistant

October 2014-May 2015

Provided administrative support to the Consumer-Industrial Group SVP/GM and his team. Responsibilities included:

  • Provided administrative support to up to three executives (VP and SVP level), including but not limited to: Planned meetings and coordinated the agenda, handled heavy calendar management, managed incoming calls, made and managed custom travel arrangements, processed expense reports, prepared correspondence, planned group meetings/events, greeted visitors, and handled file management
  • Built and sustained relationships across all levels of the company
  • Applied business acumen, including planning and analytical skills, in all aspects of the job
  • Developed project plans and timelines for various projects.
  • Conducted research and prepared recommendations and reports
  • Set priorities to meet goals timely by creating efficient systems and procedures
  • Managed and maintained confidential/sensitive information and matters
  • Prepared, proofread, verified, and assembled information for reports and composed correspondence to include PowerPoint decks, handouts, and presentations
  • Assisted with planning and coordinating meetings on and off-site, including scheduling rooms/locations; making arrangements for food/beverage; coordinating logistics such as place/name tags, collateral dissemination, and A/V setup; and greeting and directing attendees
  • Scheduled, coordinated, and initiated conference calls and WebEx presentations
  • Provided necessary metrics for monthly management team meetings and developed appropriate presentations

 

CONSOLIDATED CONTAINER COMPANY, Atlanta GA (Panella Engineering & Development Center)

Executive Assistant (also performed as; Office Mgr., Shipping & Receiving Mgr., Project Mgmt. Assistant)

October 2007 – October 2014

Provided administrative support for Vice-President of Engineering & Development, other senior level management, and Project Engineers.  Also, managed all aspects of the Panella E&DC’s daily operations. Responsibilities included:

  • Managed VP calendar, and coordinated his travel arrangements
  • Processed VP expense reports using Concur Travel Expense & Reporting Tool
  • Assisted with Engineering reports
  • Assisted Project Mangers with weekly cost reports and established annual budgets
  • Created/Received/Revised purchase orders, and provided vendor research in JDEdwards
  • Received invoices into JDEdwards accounting system for A/P processing
  • Trained and assisted Plant Admin Assistants with JDEdwards accounting system voluntarily, and as requested by accounting managers
  • Assisted accounting office with A/P’s for plant closures throughout the company
  • Assisted with the completion of annual open enrollment forms for Medical Benefits, Health & Life Insurances, and coordinated Q&A session for E&DC employees
  • Coordinated annual audiograms and flu shots Created/Issue company-wide FDA compliance letters to customers and plants
  • Assisted Senior Event Planner with company’s offsite Plant Managers’ Meeting (150+ participants over a one week period)
  • Assisted with coordinating the set-up of new-hire on-boarding interviews
  • Created power point presentations for engineering and safety meetings
  • Arranged conference calls, meetings, anticipated and prepared materials needed. Also arranged business breakfasts, lunches, and dinners
  • Coordinated all E&DC employee morale activities and events
  • Managed inventory for E&DC office supplies, screened/sorted mail, and screened office telephone calls
  • Processed bi-weekly Exception Time Report for all of the Engineering Department
  • Managed the process of securing outside contractors’ insurance forms prior to them starting work in CCC plants
  • Scheduled shipping & receiving with parcel services, and various LTL freight companies
  • Loaded & unloaded incoming/outbound freight
  • Created and processed Bill of Ladings for outbound shipments
  • Worked with Property Management and outside vendors to resolve maintenance issues, and reviewed and approved related expenditures and scheduling for such
  • Project Leader for facility surveillance installations and maintenance

 ACCOMPLISHMENTS:

1. Former Editor of the “Demopolis Quarterly” (4-6 page newsletter that focuses on the company’s surplus equipment program)

2. My research allowed for the company to be reimbursed $10K, due to a vendor billing error related to utilities for plants that were closed

3. Former member of the E&DC’s Safety, and Crisis Prevention teams

4. First Aid CPR, AED, and Blood-borne Pathogens certified by the American Red Cross

 

CONSOLIDATED CONTAINER COMPANY, Atlanta GA (Corporate Headquarters)

Executive Assistant

June 2006-October 2007

Provided administrative support to Chief Operating Officer, Senior VP/Dairy-Water Division and VP/Sales. Responsibilities included:

  • Managed and maintained calendars, made travel arrangements, processed expense reports
  • Assisted with departmental budgets
  • Arranged conference calls, meetings, business lunches and dinners
  • Created power point presentations for board meetings
  • Prepared monthly team-update reports
  • Coordinated morale activities for the teams of the COO & Dairy/Water SVP
  • Assisted with the Annual Plant Managers’ meeting

 

CONSOLIDATED CONTAINER COMPANY, Atlanta GA (Panella Engineering & Development Center)

Executive Assistant

December 2003–June 2006

Provided administrative support to Director of Engineering, and Director of Development, also managed all aspects of the Panella E&DC’s daily operations. Responsibilities included:

  • Created/Received/Revised purchase orders, and completed miscellaneous research
  • Received invoices into JDEdwards accounting system for A/P processing
  • Prepared/processed annual open enrollment forms for Medical Benefits, Health & Life Insurances, and coordinated Q&A session for E&DC employees
  • Coordinated all E&DC employee morale activities and events
  • Managed Director/Engineering & Director/Development calendars, coordinated travel arrangements, created power point presentations for engineering, development, and safety meetings, and prepared memos
  • Arranged conference calls, meetings, business lunches, and anticipated and prepared materials needed
  • Managed inventory for purchasing E&DC office supplies, screened and sorted mail, and screened phone calls

 

CONSOLIDATED CONTAINER COMPANY, Atlanta GA (Atlanta Manufacturing Plant-1430A)

Human Resources Administrative Assistant

January 2003-December 2003

Reporting to the Plant Manager, provided administrative and human resources support to 125 employees while managing daily operations of the plant front office. Responsibilities included:

  • Interviewed and hired candidates for hourly plant positions
  • Completed hiring / benefits packages and background checks
  • Planned and developed work schedules and coordinated support activities
  • Completed and authorize payroll timesheets
  • Administered annual performance evaluations for wage increases
  • Implemented Human Resources programs and policies including staffing, compensation, benefits, employee relations, training, and health and safety programs
  • Made recommendations for changes to existing policies to ensure compliance
  • Prepared month-end Human Resources reports
  • Managed accounts payable

 

CONSOLIDATED CONTAINER COMPANY, Atlanta GA (Atlanta Manufacturing Plant-1430A)

Machine Technician / Lab Assistant

September 2001-January 2003

Reporting to Shift Supervisor and Lab Manager, operated a 16 cavity wheel which produced plastic containers, and assisted with various lab testing’s. Responsibilities included:

  • Performed machine rounds for assessment
  • Completed centerline logs to locate critical process attributes
  • Responded to machine alarms and performed machine maintenance and troubleshooting
  • Maintained normal operating procedures while demonstrating proactive measures to maximize machine running efficiency, and prevented rejects with a focus on quality
  • Performed layer analysis, stress tests, and assisted Lab Manager
  • Coordinated and occasionally lead safety meetings

 

PROCTER & GAMBLE, Albany GA

Machine Technician

May 1996-September 2001

Reporting to Shift Supervisor, 1 of 5 team members who operated a Two-story paper machine for producing Bounty paper towels. Responsibilities included:

  • Performed hourly machine rounds for assessment
  • Completed centerline logs to locate critical process attributes
  • Responded to machine alarms and performed troubleshooting
  • Maintained normal operating procedures while demonstrating proactive measures to maximize machine running efficiency and prevented rejects with a focus on quality
  • Input mathematical data for each sample tested
  • Gathered and tracked data concerning chemicals

 

CHILD SUPPORT ENFORCEMENT, Albany GA (State of GA)

CSE Agent & Accounting Back-up (300 client caseload)

June 1992-May 1996

Reporting to Office Manager, located and enforced payments from Absent Parents. Responsibilities included:

  • Supported Office Manager
  • Organized and managed a caseload of 300 clients
  • Conversed with city/state officials, employers, custodial parents and other sources to locate and obligate absent parents
  • Processed incoming child support payments
  • Updated computerized records with current information pertaining to the absent parent

ACCOMPLISHMENTS:

1. Child Support Enforcement “Agent of the Year” (2 of 4 years employed)

 

ALBANY TECHNICAL COLLEGE, Albany GA

Administrative Assistant

April 1990-June 1992

Reporting to Dean of Student Affairs, managed Procter & Gamble’s Resource Center. Responsibilities included:

  • Performed general administrative duties
  • Made original graphic designs for plant meetings
  • Coordinated travel arrangements, client meetings and presentations
  • Created/Edited confidential documents
  • Tutored technicians in Math, English, and Spelling before administering a test for pay increases
  • Managed all aspects of the Plant’s Resource Center’s daily operation

 

SKILLS:

Microsoft Office Suite (outlook, word, excel, power point)    

HR & Staffing Development

Product Development        

Lean Manufacturing

Concur Solutions (travel & expense)      

Operations Management

Process Improvement        

Project Coordination

 JDEdwards Enterprise One (accounting & purchase orders)  

Cross-Functional Team Leadership

Continuous Improvement        

International & Domestic Shipping

Certified Forklift Driver        

5S Coordinator

 

EDUCATION:

Albany High School – Diploma

Albany Technical College – Information & Office Technology Diploma

Human Resources Leadership Training - Certificate of Completion

SKILL PATH Assertive Communication Skills for Women - Continuing Education Certificate

SKILL PATH Conflict Management Skills for Women – Continuing Education Certificate

SKILL PATH Getting the Most from Microsoft Excel – Continuing Education Certificate

  • ID#: 93989
  • Location: Columbia, SC , 29210

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